Important Components of a Cover Letter You Should Know

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A cover letter is a document included in the job application package for the hiring manager. It goes beyond the dry technical facts presented in the well-written resume, offering a personalized story about the candidate, including details about their qualifications, specific experiences, and interest in the position they are applying for. Cover letter writing is a special kind of skill that can help you secure your dream job. This document provides the employer with insights into your goals, attitudes, values, and motivations, clearly showing how they can fit within the company’s culture and meet its objectives.

Of course, resume cover letter contents may vary depending on your story writing and creative skills. However, it has a particular standard structure and format to make it well-organized and present the information in a logical progression. Thus, you need to know the key components to be included in a cover letter if you want to make a good impression on a hiring manager.

And this statistic from Resume Genius confirms it:

The Importance of a Proper Cover Letter

A resume alone is often not enough to stand out among the sea of applicants. This is where the cover letter comes into play. A well-crafted cover letter is a powerful tool that can give you an edge over other candidates. Here’s why having a proper cover letter is so crucial:

First Impressions Matter: Your cover letter sets the tone before the hiring manager looks at your resume. It’s your first opportunity to make a lasting impression. A well-written cover letter can captivate the hiring manager’s attention and make them eager to learn more about you.

Showcases Your Personality: While a resume is a formal document listing your qualifications, a cover letter gives you a platform to express your personality. It allows you to share your passion, enthusiasm, and the reasons behind your career choices.

Demonstrates Your Research: A tailored cover letter that mentions specifics about the company or the role shows that you’ve done your homework. It indicates to the employer that you are genuinely interested in the company and the position.

Fills in the Gaps: The cover letter is the perfect place to address any gaps in your resume, such as employment breaks or a change in career paths. It gives you a chance to explain any discrepancies and provide context.

Highlights Key Achievements: While your resume might list your achievements, your cover letter can spotlight the most relevant ones. It allows you to delve deeper into significant accomplishments and how they align with the job you’re applying for.

Builds a Connection: A cover letter is an opportunity to build a connection with the hiring manager. By sharing a bit about your background, values, and aspirations, you can resonate with the reader on a personal level.

Call to Action: A compelling cover letter ends with a strong call to action, prompting the hiring manager to move forward. Whether inviting you for an interview or prompting them to review your portfolio, a clear call to action can be the nudge they need.

While the resume showcases your qualifications, the cover letter tells your story. It’s an essential document that can make or break your chances of landing an interview. By investing time and effort into crafting a compelling cover letter, you not only increase your chances of getting noticed but also demonstrate your commitment and professionalism to potential employers.

The Components of a Successful Cover Letter

The cover letter writers for hire and other experts at Pro-Papers service have prepared a handy guide for job applicants on composing a good document for the hiring manager. Keep reading to know what to pay attention to and what should not be missed.

So, the key components of a good cover letter include:

  1. Header
  2. Greeting
  3. Body
  4. Closing

A standard structure indeed. However, each component has certain peculiarities that must be followed. Now, let’s see what elements of a good cover letter entail and how to make it stand out for the potential employer.

Header

The header of a cover letter is placed in a block style in the upper left corner of the document and contains the following sections:

Contact information

Start with the information about yourself, presenting the details on separate lines. These must include

  • Your name
  • Home address (including city and ZIP code)
  • Phone number
  • Email (use your professional email address)

Date

Present the date of writing the cover letter in a standard format that you would use in any business correspondence.

Company information

When indicating the contact information of a company you are applying for, it is good to specify the name of a particular person. Such a move will add some personal touch to your cover letter and may quicken getting it to the right person. the details to include in this section of a header are:

  • Hiring manager’s name
  • Hiring manager’s title
  • Company name
  • Company address (with the city and ZIP code)

Greeting

Perhaps because it is a short and trivially standard element of any business letter, applicants often do not give much importance to the salutation. However, the hirer never overlooked it, producing a strong impression on them. Therefore, it must be personal and meaningful, without lazy clichés like “To whom it may concern” or “Dear Sir/Madam”. Do your best to find the name of the right contact person by searching the job description, the company’s website, or simply Google search. If you fail to do so, use “Dear Hiring Manager”.

Body

Parts of the cover letter body would mostly follow a standard structure with an opening, several focused body paragraphs, and a powerful conclusion. Here are some tips on how to properly compose the paragraphs in your cover letter:

Introduction

The opening of the cover letter must hook the reader from the start. Introduce yourself and mention the job title you are applying for and how you learned about it. If you can, specify the person who referred you to this position – a mutual contact would be an additional benefit. Explain why you are interested in this job and why you are a suitable candidate.

Qualifications

In the second paragraph of the cover letter, you should tell the employer about your experience and achievements so far. Although this part is closely related to your resume, you should not simply copy-paste a list of your previous positions and duties. Add more details about your specific skills and attributes to benefit the company. Provide specific examples of projects and your contribution to their success. Check the job description to use the same terminology and link the details about yourself to it. Bulleted lists can help demonstrate to the reader a set of achievements and skills at a glance. Besides, numbers can offer quantifiable examples, making an additional impression on the hiring manager.

Values and goals

The next paragraph showcases your values and goals and how they align with the company’s mission, drivers, and objectives. This is a chance to demonstrate that you have conducted thorough research about the company instead of choosing it randomly from the long list of similar positions. Here, you can stress how exactly you can help the company and how it can contribute to your personal development.

Conclusion

The usual aim of a concluding paragraph is to summarize everything discussed above. Briefly remind the hiring manager about your interest in the position and the value you may have for the company. Thank them for the time and attention to your resume and mention the desire to discuss the position in more detail. Successful cover letters contain a call to action in the closing paragraph expressing your readiness for the interview in their office. You can also add some contact details in the conclusion to remind them how they can reach you to make an appointment.

In the end, add a simple and formal closing phrase like “Sincerely”, “Respectfully”, or “Regards”. Avoid informal “Thanks” or “Cheers” to produce a positive impression on the hiring manager. Below, leave some space for a handwritten signature, and type your full name on the next line.

Wrap-up

Throughout this article, we’ve delved into the intricacies of crafting an effective cover letter, emphasizing its pivotal role in job applications. Each section, from the header to the closing remarks, is crucial in presenting candidates in the best possible light. When thoughtfully curated, these components form a document that showcases qualifications and resonates with potential employers. 

For those seeking expert guidance in this endeavor, the experts at cover letter writing service – Pro-Papers specify that the main message of your cover letter is your plan to help the company stand out and succeed in its operations. So, every element should reflect this signature idea.

If you want to pay someone to write a cover letter, you can turn to expert writers offering additional guidelines and advice on the issue. However, following this simple guide and sticking to the point will help impress the hiring manager and get your dream job.

I'm Allison Dunn,

Your Business Executive Coach

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